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Colt Kwong Blog



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Microsoft Partner Award and Worldwide Partner Conference

Tue, 03 Jul 2012 02:03:00 GMT

After preparing a 3,000 words thesis and presenting to various Microsoft people and judges over the last few months, my company finally receive the Microsoft partner award of the Year 2012. The solution my team proposed is all about Exchange Server 2010, SharePoint 2010, SQL Server 2012, and System Center 2012. It's been a long story when preparing and selling this solution, but anyway I will fly to Toronoto next week and please ping me if you are know anything cool because it is the first time for me to visit this city. :)

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Microsoft Server Products in Virtualized Environment

Thu, 09 Feb 2012 08:45:00 GMT

When designing solutions to different customers, a common question that I had heard is whether software X supported in virtualized environment? What about server product Y and Z supported as well? Below is a quick and good reference to answer this question rapidly: http://support.microsoft.com/kb/957006 :)



Lync 2010 Mobile Clients

Sat, 17 Dec 2011 07:11:00 GMT

I used both Microsoft OCS 2007 and Lync 2010 at work and at Microsoft network. It's good to see that the official Lync 2010 clients for Windows phone is released: http://blogs.msdn.com/b/nandal/archive/2011/12/13/lync-2010-client-for-windows-phone-is-now-available.aspx

I'm not a Windows phone users (yet) so I still need to wait and keep using the third party Lync client on iOS now. Anyway, here are the information of the mobile client of Lync 2010 in English and Chinese:

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My 10th Consecutive Microsoft MVP Award

Fri, 11 Nov 2011 14:44:00 GMT

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I'm delighted and proud to receive a parcel recently because I got my 10th MVP award token last week!

It's my 10th MVP award and I saw different kinds of trophies and souvenirs over the past 10 years, but the concept of "token" is really cool. Over the past 10 years, I contribute to both online and offline communities, write blog, author book, found local user group as well as helping in international association. It's a really cool experience and I'm delighted that I can be part of community. I am happy and enthusiastic about this MVP program, I am more than happy to keep contributing and be part of it in the next 10 years. :)




The First SharePoint Conference in Hong Kong

Mon, 07 Nov 2011 03:00:00 GMT

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The first time ever SharePoint conference is going to be happened this Friday (Hong Kong time). I just registered and the agenda looks great. There are couple of speakers fly in and deliver sessions ranging from Level 100 to Level 300. I joined the local SharePoint user group for some times and I'm looking forward to meet the SharePoint MVPs and friends very soon.

Regards,

Colt




Copy Files between Host and Guest OS in Virtual PC 2007

Mon, 24 Oct 2011 13:59:00 GMT

I have a new machine with Virtual PC 2007 SP1 installed, but the Shared Folder option is unavailable unfortunately.

It is because Shared Folder is one of the features that come with Virtual Machine Additions, which can be found at:

  1. Go to the Guest OS
  2. Select "Install Virtual Machine Additions" on the "Action" menu OR Use Keyboard shortcut "Right-Alt + i"

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Download SharePoint 2010 Pre-Requisites by PowerShell

Mon, 03 Oct 2011 03:51:00 GMT

Recently I come into a situation that SharePoint 2010 need to be installed in a standalone server (no Internet connectivity), and luckily I found this PowerShell script, which downloads all SharePoint 2010 pre-requisites and allows me to copy it to the SharePoint server directly.




Crawl Rules Tips in SharePoint 2010

Tue, 19 Jul 2011 10:06:00 GMT

Manage Crawl Rules in SharePoint 

SharePoint admin can include or exclude specific URL during the content crawling stage. The content in SharePoint will be crawled periodically so that that search index will be updated and users can view the latest search result quickly. Administrators can actually "modify" the search result by including or excluding more URLs such that specific content will be included or excluded respectively.

(* It sounds weird for me initially because it violates the concept of findability of public asset on a collaboration platform essentially. However, I do realize the business requirements and accept this truth after understanding the user requirements and business scenario from a real world customer).

To manage crawl rules in SharePoint 2010, you can follow:

SharePoint 2010 Central Administration > Application Mgmt > Service Apps > Manage Service App > Search Service App > Crawling > Crawl Rule

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Regular Expression (RegEx) in Crawl Rule

Administrators can input a URL, a pattern or regex when managing crawl rule. I have a requirement to exclude all URLs with a suffix of "AllItems.aspx". However, it is possible that multiple places do have this page, e.g. DocLibA can have a page like "/DocLibA/Forms/AllItems.aspx" and DocLibB also have a page like "/DocLibB/Forms/AllItems.aspx".

In order to exclude a URL with this suffix, I need a pattern that replace DocLib and Forms. However, the DocLib can have multiple levels so the traditional pattern of astersk does not work because we have no clude about how many level do users create in the long run because: /*/AllItems.aspx is different from /*/*/AllItems.aspx

Therefore, the use of RegEx come up immediately and I need to use a wildcard like RegEx pattern with a specific suffix only. Therefore, I go look for some URL reference. However, I got another problem is that the RegEx pattern does NOT work in the same way as I wish because the forward slash "\" got distorted at all.

Original: (image)

Distorted result: http://(/w+//forms//allitems.aspx)$

Finally, I have to use a pattern like this in order to exclude all allitems.aspx under whatever folder and whatever level:

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Obtain SharePoint 2010 Total Sizes by PowerSehll

Mon, 18 Jul 2011 15:09:00 GMT

I got a request to retrieve the usage and total size of SharePoint sites by a client and luckily I found this PowerShell scripts: http://get-spscripts.com/2010/08/check-size-of-sharepoint-2010-sites.html

In short, it retrieve and recursively loop all sub-sites and sum up the total sizes. I would like to repeat the scripts here for my own reference but please go to the link above for credit and comment.

function GetWebSizes ($StartWeb)
{
    $web = Get-SPWeb $StartWeb
    [long]$total = 0
    $total += GetWebSize -Web $web
    $total += GetSubWebSizes -Web $web
    $totalInMb = ($total/1024)/1024
    $totalInMb = "{0:N2}" -f $totalInMb
    $totalInGb = (($total/1024)/1024)/1024
    $totalInGb = "{0:N2}" -f $totalInGb
    write-host "Total size of all sites below" $StartWeb "is" $total "Bytes,"
    write-host "which is" $totalInMb "MB or" $totalInGb "GB"
    $web.Dispose()
}

function GetWebSize ($Web)
{
    [long]$subtotal = 0
    foreach ($folder in $Web.Folders)
    {
        $subtotal += GetFolderSize -Folder $folder
    }
    write-host "Site" $Web.Title "is" $subtotal "KB"
    return $subtotal
}

function GetSubWebSizes ($Web)
{
    [long]$subtotal = 0
    foreach ($subweb in $Web.GetSubwebsForCurrentUser())
    {
        [long]$webtotal = 0
        foreach ($folder in $subweb.Folders)
        {
            $webtotal += GetFolderSize -Folder $folder
        }
        write-host "Site" $subweb.Title "is" $webtotal "Bytes"
        $subtotal += $webtotal
        $subtotal += GetSubWebSizes -Web $subweb
    }
    return $subtotal
}

function GetFolderSize ($Folder)
{
    [long]$folderSize = 0 
    foreach ($file in $Folder.Files)
    {
        $folderSize += $file.Length;
    }
    foreach ($fd in $Folder.SubFolders)
    {
        $folderSize += GetFolderSize -Folder $fd
    }
    return $folderSize
}

Usage: GetWebSizes -StartWeb <http://URL:Port>

It works great but please bear in mind that the scripts only work for items stored in DocLib and Lists, where order document versions and recycled items do not counted.




Crawl PDF Files in SharePoint 2010

Tue, 12 Jul 2011 09:02:00 GMT

  1. Go to Adobe PDF iFilter web page
  2. Download PDF iFilter for 64-bit Platform
  3. Extract and Install iFilter
  4. Run RegEdit and modify Filter (HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office Server\14.0\Search\Setup\Filters)
    (image)
  5. Run RegEdit and modify Extension (HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office Server\14.0\Search\Setup\ContentIndexCommon\Filters\Extension)
    (image)
  6. Run "iisreset" in cmd to restart Server(s)



Associate PDF icon to PDF documents in SharePoint 2010

Tue, 12 Jul 2011 04:21:00 GMT

  1. Go to http://www.adobe.com/misc/linking.html 
  2. Download PDF small icon (17 x 17)
  3. Save it to C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\14\TEMPLATE\IMAGES
  4. Edit DocIcon.xml under C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\14\TEMPLATE\XML folder
  5. Add under section

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Remove Background in Replying or Forwarding an Email

Wed, 06 Jul 2011 14:09:00 GMT

Microsoft Outlook allow users to compose an email with an attractive background / coloring / signature, but it's disturbing for me because it change my default/personalized style when I reply / forward an email.

I just want to compose a clean and tidy email so I look for the steps to remove a background in email, and I found two ways to do that:

  1. Change to Plan Text mode completely (Lost all Rich Text Formatting): Format Text >  Plain Text

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  2. Just remove background color: Options > Page Color > No Color

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New Cloud Storage Explorer (Free Edition) is released

Mon, 04 Jul 2011 02:44:00 GMT

In addressing the recent change of SkyDrive, Cloud Storage Explorer have just updated its free edition tool yesterday.



Fix The Annoying "Windows Explorer has stopped working" Message in Windows 7

Sun, 03 Jul 2011 10:22:00 GMT

A friend of mine told me the captioned message when he try to right click an object in Windows 7 desktop. It's really strange because my friend and I are using the same installation disc while my Windows is working properly (touch wood) now. Anyway, below are the suggestions or directions that anyone who seen this message:

  1. Restart your Windows - Well, it normally works :)
  2. Disable User Account Control - Procedure here
  3. Run Windows Update - Check any missing or outdated drivers of your OS and peripherals
  4. Disable / Uninstall Anti-Virus - Sometimes it works



Office 365 Free Trial

Thu, 30 Jun 2011 08:42:00 GMT

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Office 365 is officially out this week, and I had already seen a post asking for the free trial in a local newsgroup today. Give it a try!




Free Cloud Storage Thoughts

Wed, 22 Jun 2011 15:57:00 GMT

Cloud storage is life saver and the future. I had been using a couple of different online file archive / backup services, such as Mozy, Skydrive, DropBox, etc. There are lots of comparsion between product X, Y, Z out there so I won't repeat. Below are just my personal top 2 preferences and sharings:

  1. Firstly, I like DropBox very much because it save my life last month by restoring / undeleting some important business and working documents for me. It's small (2GB) and light, fast and easy to use. Just create a folder, drop something there and all set. It appear on my iPhone, laptop, etc instantly.
  2. Secondly, I use Skydrive to store my personal files and the Cloud Storage Explorer (formerly called SDExplorer) free edition is also my companion. Skydrive is little bigger (5GB - specifically for Live Mesh) but the interface is slow and not so user-friendly though.

Anyway, Cloud Storage Explorer doesn't work tonight then I go to the Web interface immediately. I learn that the interface is changed, then I switch to the Skydrive Web interface anyway.(I was wondered why the interface change would affect the explorer tool itself, assuming the API call behind have no direct relationship with the Web interface at all). I also confirm that it is a known issue because it had been announced on the official Cloud Storage Explorer website yesterday. Similar to DropBox, Skydrive also provide a file sync tool called "Live Mesh", which synchroizes files across devices.

Finally, the storage "fee" of course another important factors, but I would leave this factor because I'm sure people is happy to pay more if they want more space, ensure the files are safe and freely accessible any time any where.

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Figure 1 - Create a folder, drop files there and then files will be sync with DropBox / Skydrive automatically

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Figure 2 - Skydrive synced storage Web interface




Skype join Microsoft Family

Sun, 19 Jun 2011 05:09:00 GMT

I used IP phone regularly because I used to communicate with my teammates around the globe, and I also joined a Microsoft Lync Server 2010 Ignite Training last month, that's why the recent purchase of Skype by Microsoft draw my immediate attention.

These two big companies develop their own Internet telephony business and products over the last decades competitively, and finally Microsoft got the anti-trust approval to buy Skype yesterday.

From end-user perspective, I hope this US$8.5B mega deal would improve the (fundamental) IP phone technology and call quality. In the business world, I hope this acquisition will drive a bright direction and vision of Unified Communication across Microsoft products.

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A memorable moment and hand-shaking photo of Microsoft and Skype CEO - Steve and Tony.




Disable User Account Control (UAC) in Windows 7

Sat, 18 Jun 2011 11:00:00 GMT

User Account Control (UAC) may affect the scheduling of custom script in your workstation. If you have prepare a custom script that want to put into Windows and let it run periodically (such as the Warm-up script for SharePoint), Windows Task Scheduler is definitely the #1 choice. However, one of the most common issues that I heard is - Why don't the script run, even though the Task Scheduler shows "success"?

Normally, when we add a new task in Task Scheduler, the log will show the status is success but you find your custom script is actually never run. The first thing I would check it probably whether the account that run that scheduled task have sufficient rights. In other word, the UAC is enabled such that the script cannot be executed as normal. Therefore, you can easily adjust the "run-as" account in Task Scheduler, or disable the UAC right away in your development/testing machine and try again.

height=349 src="http://www.youtube.com/embed/eLU-BNsFyyw" frameBorder=0 width=425 allowfullscreen>




Warm up script for SharePoint 2010

Thu, 16 Jun 2011 06:15:00 GMT

A very common request for all SharePoint 2010 administrators is a warm-up script that could keep the SharePoint warm and in good performance condition. Due to the fact or JIT, SharePoint administrators get various reports (or complaints?) from users about the SharePoint server performance / response time, especially on the first time visit in the morning or if when they have been idle for a while. Few SharePoint warm up scripts / techniques are shown as follows:-

A very simple VBScript in doing similar thing is as follows:

Set WshShell = WScript.CreateObject("WScript.Shell")
WshShell.Run "iexplore http://www.google.com/", 9                ' The target URL
WScript.Sleep 2000

strComputer = "_COMP_NAME_"                ' The computer that run this script

Set objWMIService = GetObject("winmgmts:" _
& "{impersonationLevel=impersonate}!\\" & strComputer & "\root\cimv2")

Set colProcessList = objWMIService.ExecQuery _
("SELECT * FROM Win32_Process WHERE Name = 'iexplore.exe'")

For Each objProcess in colProcessList
    objProcess.Terminate()
Next

height=349 src="http://www.youtube.com/embed/DaGu5mu9sS8" frameBorder=0 width=425 allowfullscreen>




ULS Viewer Tool

Thu, 09 Jun 2011 06:50:00 GMT

Referring to the CorrelationID in SharePoint or any other ULS logs, ULS viewer is the must-have tool for all administrator or developers because it displays all logs content in a user-friendly way, like this:

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